< Design Systems Team

Technical chores

Technical chores rotate every two weeks among the following people:

  • Anne Tomasevich
  • Roan Kattouw
  • Eric Gardner
  • Volker E.

Doing the technical chores involves:

Period Person Chore Due date Status
June 12 - 25, 2023 Anne Codex release June 20 ✅ v0.13.0 released
June 26 - July 9, 2023 Roan Codex release July 5[1]
OOUI release July 5[1]
July 10 - 23, 2023 Eric Codex release July 18
July 24 - August 6, 2023 Roan[2] Codex release August 1
August 7 - 20, 2023 Anne Codex release August 15
August 21 - September 3, 2023 Roan Codex release August 29
September 4 - 17, 2023 Eric Codex release September 12
September 18 - October 1, 2023 Volker Codex release September 26

Legend

is fine
⚠️ needs attention
🚨 is on fire
🎉 for your attention but positive

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Team Practices chores

Team practices chores rotate every two weeks among the following people:

  • Anne Tomasevich
  • Bárbara Martínez Calvo
  • Christopher Ciufo
  • Eric Gardner
  • Roan Kattouw
  • Volker E.

Doing the Team Practices chores involves:

  • Facilitating our four scrum events: Demo, Estimation, Planning, and Retro.
  • Responding to questions/requests submitted on Slack (typically in #talk-to-design-systems-team):
    • At minimum, provide a "first touch" response within 24 hours, and ensure a "next step" response happens within one week.
    • If applicable, ensure a Phabricator task is created using the task template linked in Design Systems Team/Working with us
    • Ensure that the right people have provided input according to our DACI.
    • What does success look like? The requester and DST have a shared understanding of next steps.
  • Review & respond to new Phabricator tasks (helpful query: https://phabricator.wikimedia.org/W2927)
    • If created by DST, move to appropriate column. If unsure, move to Backlog column.
    • If created by someone outside DST: add a comment to the task indicating that we have received the request and will let them know what to expect within one week. Post in #design-systems-team and/or add to next Planning/Estimation agenda.
    • Ensure that the right people have provided input according to our DACI.
  • Maintaining the DST calendar in partnership with meeting owners.
    • What does success look like? Team calendar reflects reality during your assigned chore wheel rotation, accounting for vacations, holidays, etc.
  • Maintaining the Team Practices chore wheel
    • What does success look like? This page reflects reality for the next 2-3 chore wheel rotations, accounting for vacations, holidays, etc.
Period Person Chore Notes (if needed)
June 26 - July 9, 2023 Chris Team practices
July 10 - 23, 2023 Bárbara Team practices
July 24 - August 6, 2023 Eric Team practices
August 7 - 20, 2023 Roan Team practices
August 21 - September 3, 2023 Volker Team practices
September 4 - 17, 2023 Anne Team practices
September 18 - October 1, 2023 Chris Team practices

Non-scrum meeting ownership

For meetings outside the scrum framework (see Design Systems Team/Team Processes#Non-scrum events for a complete list), DST follows separate norms outside the chore wheel:

  • Rotate meta-facilitator every 3 months; responsibilities include:
    • Ensuring an agenda exists for the meeting
    • Offering to cancel/reschedule if needed
    • Assigning facilitator/timekeeper/notetaker if needed
  • Ensure agenda topics are ordered by priority & have assigned time
    • If individual topics go over time, the room can take a vote on whether to extend a topic, typically by just 5 mins, or to parking lot it
    • When the meeting starts, (optionally) the team votes on ordering
Meeting Meta-facilitator for July-September 2023 Meta-facilitator for October-December 2023 Meta-facilitator for October-December 2023
Design Sync N/A
Engineering/Design Sync Bárbara
Engineering Enclave Roan
Tea Time N/A
Steering Chris
Front-End Standards Group Anne
Live Code Review Roan
Strategy Chris
Team Processes Task Force N/A

Slackbot reminders

DST has two Slackbot reminders:

  • Codex release reminder: biweekly on Mondays, in #design-systems-engineering
    • Collaborators: Anne, Eric, Nat, Roan, Volker
  • DST Daily Standup: daily on weekdays, in #design-systems-standup
    • Collaborators: Chris, Eric, Nat (members of Team Processes Task Force)

To view DST's Slackbot reminders in Slack, go to Wikimedia Foundation > Tools > Workflow Builder. You can view/edit Slackbot reminders for which you are a collaborator.

Notes

  1. 1 2 Normally this would be July 4, but that's a holiday
  2. Filling in for Volker, because Volker filled in for Roan on May 23
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